Panhellenic Recruitment
Welcome!
We have two opportunities for women to join one of our 13 National Panhellenic Conference sororities at Oklahoma State University. Fall Recruitment takes place one week prior to the first week of school, and all 13 chapters participate. The in person dates for 2024 can be found below. Continuous Open Bidding is an informal recruitment process that begins on the last day of Fall Recruitment and concludes with first day of Pre-Finals Week in the Spring. Not every chapter participates in Continuous Open Bidding.
Primary Fall Recruitment
-
What is Primary Fall Recruitment?
Primary fall recruitment is a formalized mutual selection process by which a student is guaranteed to see all 13 NPC chapters. It is the main process the National Panhellenic Conference sororities use to recruit new members. The students begin by seeing all 13 chapters during the first round, this year on zoom, but the remaining in-person rounds are by invitation only.
Participation in formal recruitment does not guarantee an invitation to join a sorority, nor does it obligate a student to join. However, approximately 80% - 85% of the students participating in formal recruitment over the last 5 years have years have joined a NPC sorority at the weeks conclusion. Of the joining group, 90% received their first choice on bid day.
-
Fall Recruitment 2024 Dates
- Tuesday, August 6: Meet with your Gamma Chi
- Wednesday, August 7 Open House via Zoom (Round 1)
- 8:00 a.m. - 11:50 a.m. | Events with chapter houses
- 11:50 a.m. - 12:50 p.m. | Lunch
- 12:50 p.m - 2:30 p.m. | Events with chapter houses
- Thursday, August 8: Open House via Zoom (Round 1)
- 8:00 a.m. - 12:25 p.m. | Events with chapter houses
- Monday, August 12: Move In & Check-In
- Tuesday, August 13: Philanthropy (Round 2)*
- 8:00 a.m. - 9:00 a.m. | Meet with your Gamma Chi
- 9:00 a.m. - 12:05 p.m. | Events at chapter houses
- 12:05 p.m. - 2:00 p.m. | Lunch
- 2:00 p.m - 4:15 p.m. | Events at chapter houses
- Wednesday, August 14: Philanthropy (Round 2)*
- 8:00 a.m. - 9:00 a.m. | Meet with your Gamma Chi
- 9:00 a.m. - 12:05 p.m. | Events at chapter houses
- 12:05 p.m. - 2:00 p.m. | Lunch
- 2:00 p.m - 4:15 p.m. | Events at chapter houses
- Thursday, August 15: Sisterhood (Round 3)*
- 7:00 a.m. - 8:30 a.m. | Meet with your Gamma Chi
- 8:30 a.m. - 12:15 p.m. | Events at chapter houses
- 12:15 p.m. - 1:45 p.m. | Lunch
- 1:45 p.m - 6:30 p.m. | Events at chapter houses
- Friday, August 16: Preference (Round 4)*
- 7:00 a.m. | Meet with your Gamma Chi
- 8:05 a.m. - 12:45 p.m. | Events at chapter houses
- 2:00 p.m. - 3:00 p.m. | Attend college spotlight
- 3:30 p.m. - 5:00 p.m. | Attend Convocation
- Saturday, August 17: Bid Day (Last Round)*
-
Registration for Primary Fall Recruitment
To participate in the recruitment process, you must be a full-time, undergraduate woman enrolled at Oklahoma State University. There is a $110 registration fee as well as a $5 administrative fee. Students who attended Admitted Students Day through the Office of Undergraduate Admissions will be able to move in for free on Monday August 12th. Students who did not attend Admitted Students day will be charged a $35 early move in fee which will be billed to your bursar by the Office of Housing and Residential Life.
The following information will be required for registration:
- OSU email address
- Digital photo
- Campus Wide Identification Number (CWID).
- Activities, honors and service. Including this information will create a resume for you.
- T-shirt size
- Parent/guardian email address. Parents/guardians have the opportunity to receive summer updates and nightly emails during recruitment week. Each PNM may provide two email addresses for parents/guardians.
Once beginning the registration process, be sure you complete all the information at that time. If you do not complete everything at once, your information will not be saved, and you will have to start the process from the beginning. Therefore, it is helpful to have the aforementioned information handy when beginning the registration process.
After registering online, please follow the instructions to pay online or mail your $110 registration fee and $5 administrative fee to:
Panhellenic Recruitment
Oklahoma State University
321 Student Union
Stillwater, OK 74078Checks should be made payable to “Panhellenic Recruitment.” Please put your name and CWID in the check’s memo line. The payment must be received by the registration deadline for your registration to be complete. If payment is mailed, it must be postmarked by August 1, 2024. No late applications or materials will be accepted! There will be no refunds after this date.
A confirmation will be sent to you within two weeks of the Panhellenic Council receiving your registration materials. If your confirmation states any part of your registration materials are missing or incomplete, those items should be called in or mailed immediately to the Panhellenic Council.Registration is open and will close August 1, 2024 at 11:59 p.m.
-
Potential New Member Profile Login
Once registered, you can login to your Potential New Member (PNM) Profile to update any of your registration information. You will need to activate your account by creating a password with the e-mail you used to register.
- Academic StandardsThe Panhellenic Council does not set specific academic requirements/standards for potential new members to participate in recruitment. However, it is important to understand each chapter has grade point average requirements set by its inter/national organization and the local members. These individual requirements are listed on the sorority profile pages later in the booklet.
The high school GPA that the Panhellenic Council accepts is the Core GPA provided by the Office of Undergraduate Admissions, which is defined below.
15-Unit Core Curricular Requirements:
- 4 units of English (grammar, composition and literature);
- 3 units of mathematics (algebra I, geometry, algebra II and above);
- 3 units of history and citizenship skills (one unit of American history and two units from the subjects of history, economics, geography, government, civics and/or non-western culture);
- 3 units lab science (biology, chemistry, physical sciences, physics or any lab science certified by school district); and
- 2 units of other courses selected from any of the sections above or computer science or foreign language.
- AP and higher-level IB courses are identified and weighted in the Core GPA (i.e. If a student makes a B in AP language composition, it is calculated as an A. An earned A grade is given an extra point when calculated.)
- While the State Regents strongly support the initiation of honors courses, honors weighting will not be used in the calculation of either high school (overall or core) GPA because there is no equitable mechanism to include the honors premium.
Please don’t forget to send your final transcript to the Office of Undergraduate Admissions as soon as you are able because all academic information (high school and/or college GPA(s) and ACT and/or SAT scores) provided to chapters will be verified through the Student Information System (SIS). Your application will not be complete without the final transcript(s). The Panhellenic Council and Office of Fraternity & Sorority Affairs are not responsible for lost, misplaced, or late transcripts due to the Office of Undergraduate Admissions. It is the responsibility of the student to contact the Office of Undergraduate Admissions before the Recruitment registration deadline to ensure all necessary documents have been received.
If your high school GPA is below a 3.0 or your college GPA is below a 2.7 (on a 4.0 scale), you may have significantly fewer opportunities than participants with higher GPAs. Potential new members who do not meet the minimum academic requirements of a specific chapter are typically released early in the recruitment process to allow these women to explore other alternatives. After accepting membership in a chapter, there are academic requirements for women to stay active in the chapter during their time at OSU. The GPA requirements differ from chapter to chapter. Inquiring about academic standards is a wonderful idea for conversations during recruitment. Additionally, each woman must be a full-time OSU student to be considered an active member of one of our 13 chapters. - Recruitment Housing
Thanks to a partnership with the Department of Housing and Residential Life, the Panhellenic Council hopes to make the transition from home to college as seamless as possible for recruitment participants. Therefore, you will be moving into your permanent housing assignment on campus for formal recruitment. You are to report to the appropriate desk listed below based on your housing assignment in order to move in. Please note only you will be allowed to acquire the key for your room. Parents/ guardians will not be granted access to a room without you present. Women participating in recruitment will have the option to move in on Monday, August 12.
Your Housing Assignment Where you will report to Bost, Sitlington, Morsani-Smith, Davis, Young, Carreker East and West, Payne-Ellis, McPherson Griffith Center Kamm, Peterson-Friend Check-in at Patillo’s Wentz, Parker, Patchin-Jones Wentz Lobby Villages and Iba Village CASNR Front Desk Bennett Bennett Living Room (1st Floor) Zink-Allen Zink-Allen Lobbies Booker-Stinchcomb Booker-Stinchcomb Lobbies West University Commons West Commons Lobby South University Commons South Commons Lobby North University Commons North Commons Lobby Stout Stout Lobby The Department of Housing and Residential Life will facilitate the early arrival process. Questions regarding move-in logistics or the early arrival process can be directed to the Department of Housing and Residential Life at (405) 744-5592. Please note that women who will not be living on campus during the fall semester are responsible for their own housing and parking permit during formal recruitment.
- Check-In For Recruitment
MONDAY, AUGUST 12
The check-in process for recruitment is very important. First and foremost, please note that moving into your permanent housing assignment does NOT automatically check you in for formal recruitment. PNMs must report to their gamma chis during the first group meeting on the afternoon of Monday, August 12. Failure to check-in with their gamma chis will result in the PNM being unable to participate in recruitment.RECRUITMENT DINING
Each woman has a meal included in the cost of the registration fees. This meal plan includes designated lunches and one dinner. All other meals throughout the week will be independent and individuals can use their semester meal plan to eat what they would like to on campus. This will help encourage PNMs to explore the on-campus dining options during the week of recruitment. We encourage PNMs to plan ahead to have snacks and breakfast available in their own dorm. - Financial Commitment
Oklahoma State University Panhellenic Association has adopted a resolution regarding financial transparency during Panhellenic recruitment processes. In a spirit of transparency and accountability, this information will be provided to potential new members before, during, and after the Formal Recruitment process. The information in in the booklet below and on each chapter's profile page includes all required costs of Panhellenic membership for the 2024 – 2025 year as reported in spring of 2024. Total costs include all member dues, chapter fees, and assessments including inter/national fees, required apparel, housing and/or parlor fees, etc. In addition to mandatory expenses, there may also be additional, optional expenses such as T-shirts. Students are encouraged to determine how much they will allocate for these expenses at the beginning of each semester.
NEW MEMBER FEE:
Many chapters will have one-time fees which include, but are not limited to: initiation fees, new member fees, building funds, security deposits and badge fees.
IN-HOUSE MEMBER:
This includes room and board, weekday meals, membership and chapter dues, as well as some miscellaneous fees that will vary from chapter to chapter on a semester basis.
OUT-OF-HOUSE MEMBER:
This includes use of the sorority house, some meals, membership and chapter dues, as well as other small fees associated with that chapter on a semester basis. All of these fees and dues are stated in each chapter’s profile page.
Continuous Open Bidding (COB)
-
What is COB?
Continuous Open Bidding (COB) is an informal recruitment process that takes place after fully-structured recruitment in the fall and lasts until the end of the spring semester. Any woman who wishes to participate will be listed on a continuous open bid list and could be contacted as early as Bid Day if chapters are participating. If a chapter is participating in COB, they may extend a bid to a potential new member at any time. If a woman decides to withdraw from recruitment, she must check out with her recruitment counselor and a member of the recruitment staff by completing an exit interview. She must sign an official form to be released from recruitment. If she is interested in COB, she can sign up at that time. Please remember that there is no guarantee that any chapter will be eligible to participate in COB. If you have any questions regarding COB, feel free to contact us at sororityrecruitment@okstate.edu or (405) 744-6583.
- Registration for COB
-
Potential New Member Profile Login
Once registered, you can login to your Potential New Member (PNM) Profile to update any of your registration information. You will need to activate your account by creating a password with the e-mail you used to register.