Travel Requirements
Travel Information
If a student organization needs to rent a vehicle from OSU Transportation Services for a trip, you must complete a Student Organization Transportation request at least 2 weeks in advance.
Student Organization Transportation Request Word Doc Download
or
Student Organization Transportation Request PDF (OKEY login required)
Students are responsible for obtaining their own medical and travel insurance.
Travel insurance can cover you, your health, your possessions, and protect your investment in case your trip is cancelled. It can be purchased by contacting an insurance agent or online. Some providers are:
https://www.travelexinsurance.com/travel-insurance
https://www.allianztravelinsurance.com/
https://www.travelinsurance.com/
Be sure to read through OSU's travel regulations before traveling.
*The activities of student organizations and sport clubs are not considered Official University Business, unless justification exists to designate such status through a Student Organization Travel Request. As a result, no University or State insurance coverage applies to these organizations, their equipment, any rented vehicles, or their drivers.
Further, if an organization has purchased a vehicle and obtained insurance coverage for its operation, any individual driving the vehicle should understand that they are not acting as an OSU employee while doing so and are not protected by the State of Oklahoma or by OSU’s insurance. Passengers should also be aware that, in the event of an accident involving personal injury, any potential recovery would be limited to the aggregate coverage amount provided under the insurance policy purchased by organization.
To help protect students and reduce the risk of serious incidents, any sport club-related air charter travel (excluding commercial flights) undergo prior review and approval by the OSU Aviation Consultant, John James, in accordance with the Athletic Department’s aircraft standards. Because this travel is not considered Official University Business, each club is responsible for providing advance notice to john.s.james@okstate.edu to allow for the necessary review.
All student organizations are responsible for reading and abiding by the policies set forth in the Student Organization Code of Conduct while on campus and while traveling.
Contact Campus Life with any questions at 405.744.5488 or campuslife@okstate.edu