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Expectations, Benefits & Responsibilities for Student Organizations

  • Expectations
    1. Follow the student code of conduct and the  student organization code of conduct
    2. Follow their own constitution and bylaws
    3. Notify Campus Life whenever their officers, members, and advisor(s) change through the semester re-registration process, or by changing this information within 30 days of an election or other change.
    4. Maintain a positive balance in their on-campus organization account (fund code) if they have one.
    5. Maintaining an organization roster of at least 14 active members  who are current OSU students, including officers.
    6. Hosting and recording participation in at least one meeting, event or activity using Cowboy Central each semester.
    7. Follow all applicable university policies for student organizations.
  • Benefits
    1. Request funding from the SGA Co-Sponsorship fund on a rolling basis (up to $1000/semester for Sponsored organizations or up to $500/semester for Registered organizations).
    2. Request funding from the SGA Multi-Program Affairs Committee (MPAC) on a rolling basis.
    3. Request funding through the Activity Fee Allocation Process or AFAP (Sponsored organizations only).
    4. Use the University Accounting “on-campus banking” to hold and disburse money for the organization.
    5. Use University facilities (normally at no cost) for regularly scheduled business meetings in designated areas including scheduling the use of rooms in the Student Union and classroom buildings, as well as outdoors spaces for tabling, activities, etc.
    6. Post to the bulletin boards on campus with proper approval from Student Union Meeting and Conference Services (SU 179) and the department in which the board is located.
    7. Create and manage a dynamic group and associate assets on Cowboy Central and use the platform to maintain rosters, record participation, post information and events, store documents and facilitate elections, among other features.
    8. Post events to the University’s online calendar.
    9. Use the Student Union Marketing graphic design services at no or a low cost depending on the project.
  • Responsibilities

    Sponsorship or Registration of organizations does not mean that the University supports or adheres to the views held or positions taken by such groups. Responsibility for any action which violates federal, state, or local laws or University regulations must be assumed by the individual groups and their individual officers and members. All student organizations are required to maintain funds derived from activity fees or dues assessed of the members in the University banking services (this is the organization’s on-campus fund).